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How To Use Google Calendar For Scheduling (Create A Weekly Schedule)
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Mar 10, 2024
Optimize your time management with this comprehensive tutorial on how to use Google Calendar for scheduling and create a weekly agenda. In this step-by-step guide, discover the essential features and techniques to efficiently organize your week, set priorities, and maximize productivity using Google Calendar. Whether you're a student, professional, or someone looking to enhance your time management skills, this video provides clear instructions on creating a personalized and effective weekly schedule. Watch now and empower yourself with the knowledge to streamline your agenda, ensuring a well-organized and productive week ahead.
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how to use Google Calendar for scheduling. Hey guys welcome back! In this video I'll be showing
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you guys how you can get started with scheduling on Google Calendar so let's get into it. Now Google
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Calendar is a great tool to use if you are someone that is always on the go and you need everything
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that you have to do right at your fingertips because Google Calendar is something you usually
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have on your phone, in your laptop, or in your desktop and it's accessible anywhere plus it can
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save a lot of your things without the internet so you'll have everything saved and everything
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right on your calendar. Now how can you create a weekly schedule? First off go into Google and
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open up Google Calendar. This will open up your default calendar that you have with your Google
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account. So this is the email address I'm using currently and this is the calendar of that email
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address. Now some of you might want to create your Google Calendar from scratch or your scheduling
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calendar from scratch because you don't want it to be integrated into your pre-existing calendars
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such as your birthday calendar or such as your basic calendar or your task calendar. So your
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basic calendar is usually the default calendar that you have that is linked to your Google account
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You can do weekly scheduling in that or you can click on tasks and have a task-based calendar
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but if you want to get started from scratch click on settings on the top right and click on
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the settings action. Then once you do that you can click on add calendar in the left panel
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Click on create new calendar and name your new calendar. This is going to be my weekly management
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or weekly calendar or weekly schedule and then the owner which is going to be me and then I'm just
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going to click on create calendar. Now a separate calendar will be created in which I can build my
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weekly schedule. This could be segregated from my basic calendar that I have and it can be helpful
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in making sure that I don't mix up my personal tasks with my scheduled tasks or anything like
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that. Now once I've done that I can see on the left I have the my calendar section. I can choose
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to display all three of my calendars or only choose to display my weekly calendar. Once I've
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only selected my weekly calendar I'm going to click on the top right and convert it from month
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to week. Now this will only display one week. Now I want to schedule the next week so I'm going to
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click on the top right arrow to see the first week of March. Now in this first week it starts
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at the third and then ends at the ninth. So for me to be able to add tasks events or any kind of
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appointment I can get started with a particular date or I can always click on create on the top
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left and create a event task or build my own appointment schedule. Now Google allows you to
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create one appointment schedule per email address for free. After that you would have to upgrade to
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a premium account on Google to be able to create a appointment schedule. Now let's say that I have
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a task that I have to do throughout the week. Let's say this is going to be have or go to
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or this is going to be my classes. This is my classes task and this is going to be a repetitive
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task weekly and this is going to be a daily task that I have to do or this is going to be custom
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and this repeats on 5th to let's say it repeats till the 8th and let's say it repeats every
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week on Monday, Tuesday, Wednesday, Thursday, Friday and I can just click on that over here
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weekly on weekdays. Now this will be the times that this task will be added on default and the
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time for this task might be let's say it's my classes start every day at 9 a.m and then I can
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add a description which is maybe uni classes like this and I can click on save. Now once I do that
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I will see the task will be inserted into my particular week. Now keep in mind that if you
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have this added as a task you would have to enable the task section. Now once this has been added
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into my tasks you will see that the task will show up. Now if you want to remove any other tasks you
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would have to segregate the Google calendar that you are building for your weekly schedule
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from your standard calendar. Now what happens if I want to insert a appointment that I have to go
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for the first week that I am at. So this is the current week and let's say I have a few
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appointments during these days. So to add an appointment the easier way is to just look at
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the date let's say tomorrow at 7 I have to go somewhere. So I can just go into the next day
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scroll down and I will see the line of 7 click on this section over here and I can add a task
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or a event. Let's say I have to go to a coffee with a friend and then I can add a time so 7 or
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let's say I have to go at 6 30 till let's say 8 p.m and then after that this is a non-repetitive task
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I can add a person or a guest in the form of an email as well as a video conferencing a particular
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location description or attachment as well as my weekly schedule and I can just click on over here
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to add my schedule. Now after that let's say on the rest of during the rest of my day let's say
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I have maybe let's say from 2 p.m or 1 p.m till 6 p.m I'm doing something so I can just click on
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over here and once I do a left click and I hold that left click I can increase the duration of
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time for a task. So let's say like this I can just increase a duration and let's say till 1 till 5 p.m
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I am going to be working on my research project like this and then after that I can just click
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on save and you can change the color of these tasks as well if they are bothering you a bit
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You can go into your weekly schedule choose a different color to denote the things that are
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listed in your weekly schedule. Now this can be a great way to segregate tasks that you are meant
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to do every day versus things that you have planned out individually for the week. Now on the top right
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you even have a simple tasks section that can help you in navigating through all the tasks that you
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have to do and now in your weekly schedule calendar you can click on the top right where you can keep
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certain notes as well. These can be notes for tasks that are not something that you might want to list
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but eventually do have to complete by the end of the week. So you can add a weekly event at the end
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of the week where you have to take a look at the remaining notes in your calendar. Now on the bottom
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you have certain calendars that you can insert such as the particular calendars of a religion
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or a country, you can add phases of the moon, you can add holidays, you can add really a lot of
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different things in your other calendars if you want to display them. You can even display calendars
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from the URL as well. Now a few other features that might be useful in your weekly calendar
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include notifications. So if I have a particular event I can get a notification to be reminded of
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that event. So you can go on ahead and change the default of a event so if I have to have coffee
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with a friend I can click on this particular option and what I'm going to do is I'm going to
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click on edit. Once I click on edit on the left you have a add notification option and then you
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can add a notification and I want the notification to be on my device so I'm not going to make it by
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email I want this notification on my device and I want the notification 30 minutes before I have
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the event to be started and then I can click on save. Now if you want to add your task in more
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detail you can click on the task and edit and then on the top right you have the option to duplicate
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it, publish it, change the owner as well as copy to your default calendar and in this way you can
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use Google Calendar to schedule your week. I hope you guys enjoyed this video if you did make sure to
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