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How to Create Business Email & Use it with Gmail for Free
73K views
Sep 27, 2023
In this insightful video tutorial, you'll discover how to create a professional business email and seamlessly integrate it with your Gmail account, all without spending a dime. Building a strong online presence for your business begins with a dedicated business email address, and this guide will show you how to achieve it for free. Learn how to set up a personalized and branded email address, giving your business communications a polished and trustworthy image. With clear and user-friendly instructions, you'll be able to manage your business emails effectively through Gmail, all at no cost. Watch this video to elevate your business communication and establish a credible online identity without breaking the bank.
View Video Transcript
0:00
Hi guys, I'm Shivang from Websitelearners.com
0:02
Today I'll be showing you how you can create your business email address for free
0:07
So after watching this video, instead of you using a normal Gmail account like this one
0:12
you'll be able to use an email ID like Your Name at your site.com, which looks a lot more professional
0:18
Now this means we'll be able to send or receive emails using addresses like contact at your site.com
0:23
or support at your site.com. So after you create your business email, we'll see how you can connect your business email, which
0:29
Gmail so that everything can be managed in one place. So all you need to have to follow this tutorial is a domain name with GoDaddy
0:37
So if you don't have a domain name, you can get it now just by clicking here
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So you can get the domain and then follow this tutorial. So after you've got the domain, now if you try to create an email account on that domain
0:53
you would need to pay about $5 a month for creating a business email
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So in this video I'll be showing you how you can avoid that. paying that amount and create your business email address for free
1:03
So let's get started. We're going to create a business email address in just five steps
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The first step is to log in to GoDaddy. So let's go to go to goaddy.com and then click sign in
1:30
Okay, so now I've signed in. And you can see that this is the domain that I have on my account
1:36
So we're going to set up the email on this domain. So to do that, let's go to step two, which is to create an email forward in Goddadi
1:45
So by creating the forward, we'll be able to forward all the mails coming to your business email to your Gmail inbox
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So let's create a forward. Let's scroll down. And click additional prompts. products
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The next to email forwarding, click Redeem. Now click Create Forward. Now in this field, enter the business email address that you want to create
2:19
It can be anything at your domain.com. So I'm going to type contact, at
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Now when you type at, it will automatically show the domain that you have purchased on a GoDaddy account
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So you can select it and then here you need to enter a Gmail address
2:36
Now here we are telling GoDaddy to forward all the mail sent to this address
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To a Gmail address Okay, so let's click create And our email forward has been created
2:54
So now let's go to step three which is to check if our DNS settings are correct
3:00
In order to ensure that the emails are being forwarded, we need to make sure that our DNS is set up correctly
3:07
So to check our DNS settings, click Tools and click server settings
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Okay, so now you can see that we are getting an error message, which says no MX records were found
3:22
So this means the forward we just created will not work. So we're going to fix this first before moving on to the next step
3:30
So to fix your DNS, you need to first go to your DNS settings page
3:36
And enter the settings given here. So since I've got my hosting with GoDaddy, I'm going to change the DNS there
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But if you're using a different hosting provider, you need to change your DNS from there
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So let fix the DNS by going to GoDaddy Then click here and click my products
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Now next to your domain name, click DNS. So we're going to add our MX records on this page
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So let's scroll down and click add. and choose the type as MX
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Now in this field just type at. And now we need to copy paste the correct server settings in this box
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So let's go back to this page and copy this text and paste it here
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and click save. Okay, so the first entry has been added. Next, let's add the final entry by clicking add
5:00
and then select MX. Now type add here and then let's go to this page
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and copy the second setting. Now enter 10 in this box and click save
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Okay, so now we have added the MX records. So let's go back
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And previously we had this error message. Now since we have added our MX records, let's click refresh
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And as you can see, GoDaddy tells us that the MX records are correct
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this means that our email forwarding will work. So previously we told GoDaddy to forward the emails coming here to Gmail
5:58
So now let's test if a mails are being forwarded properly. Okay
6:03
So let's go to a random Gmail account and click Compose. And try sending an email to contact at quicktechie.com
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and click send. Now if we go to the Gmail account where we forwarded a mail
6:27
and click refresh. You can see that we have received a mail
6:33
So let's click it. So now if you click here, you can see that it was sent to our business email
6:41
So now we are able to receive emails to our business email. Next we are going to see how we can send emails
6:46
from this address. So right now if you reply to this mail
6:52
it will still go from a Gmail address, which we don't want. We want our email to be sent from contact at quicktacky.com
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So to send emails from a domain, we need an SMTP server. So we're going to get a free server from a website called SMTP to go
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Okay? So let's go to step four, which is to set up an account on SMTP to go
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So to create the account, let's open a new tab. and search for SMTP to go
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And then click the first link and click try for free. Now let's enter these details
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and click sign up. Okay, so once you reach this page, your SMTP account is now ready
7:43
So now let's go to the final step which is to add this account to Gmail
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By doing this we be able to send emails from the business email address using Gmail So to add this account to Gmail let go there
8:00
And go to settings. Now click accounts and import. And now since we want to send emails from a business email
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we need to click add another email address. and you'll get this new window
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Now first we're going to enter the from name which we want in our emails. Now this is the name which will appear
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when someone receives an email from you. So you can type anything here
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So I'm going to type QuickTechy support. And then here, you need to enter the same email
8:37
which you used while setting up the email forward. So for me, it's contact at quicktechie.com
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So I'm going to enter that. And then click next. Next. Okay, so now we need to enter the username and password from SMTP to go
8:54
So let's go there and copy the username and paste it here
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And then copy the password and paste it. Okay
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Now to get the SMTP server details, let's click Finish. And copy the setting from here
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And then paste it here. Now set the port to 25. And click add account
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So now Gmail will send a confirmation code to 5. to your business email. So let's go to Gmail and go to our inbox
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Now click this confirmation email and copy this code and paste it here
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Now click verify. And we are done. Now if we go to Settings
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And click Accounts and import You can see that our business email is now added
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Now if you want you can set this address as a default from address
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So if you want to set it as a default email address Just click make default
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And now all the emails will be sent from your business email Okay so now let's test it by sending an email
10:46
from a business email and see if we are able to receive it. So let's click Compose
10:55
And you can see that the email is being sent from a business email. Now you can still send emails from your Gmail address by clicking here
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and choosing your Gmail address. Okay? So now we'll test if we are able to send emails from a business email
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So I'll select the business email and enter a test email. and click send
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Now if we go to that inbox you can see that we have received the mail
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So let's open the mail and now if we click here you can see that the mail was sent from a business email So now we are able to send emails from a business email Next we going to see how you can remove this message which says via SMTP service
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Now, this message is being shown since we're using SMTP to go. If you don't want this message to be shown on your emails, there's a way you can remove it
12:04
So next, let's see how you can remove the sent via message. Okay
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So in order to remove this message, let's go to SMTP to go. and then go to Settings
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and click sender domains. Now click add a domain and enter your domain
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So I'm going to enter quicktacky.com and then click add domain. So in order to remove that sent via message in Gmail
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we need to give access to SMTP to go to use a domain. For doing that, we need to add these entries into our DNS page
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So since our DNS provider is Go Daddy, let's go there. And then click here and click My Products
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Now click DNS and then scroll down and click add. Now select TXT as shown here
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Next, copy the host name and paste it here. And then copy this
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and paste it here. Now click save. Okay, so now we have added the first entry
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Next, let's add. the second one so click add and select c name and then copy and paste copy
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Then click Save. Okay, so now we have added both the DNS entries
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Now let's go to SMTP to go. And then let's scroll down and verify our settings
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Okay, so now you can see that all our settings are correct. Which means the message will no longer show up on our emails
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So now let's try sending another email. So we'll go to Gmail. and click Compose
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And then write a test email. And click Send. So now let's go to that inbox
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You can see the message which was there on a previous mail. And now if we check for the new email which we just sent
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and open it, Open it. You can see that we no longer have the message
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Okay? So that's it guys. This is how you can create your business email
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Now if you want to learn how to make a website, you can watch this video
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We show you how you can make a website in just 10 minutes. So after you have created a website, you can follow the same steps that we saw in this video
15:35
to create your business email. And also, if you haven't subscribed to website learners, make sure you click the subscribe button
15:41
to get more videos from us. I'll see you in the next video. Bye bye
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