0:00
Do you want to know how to set up
0:01
automatic replies in Outlook? Then you
0:03
are at the right place as here is how to
0:05
do so. Let's get started.
0:12
This is the Windows Club. Email remains
0:14
one of the primary forms of
0:15
communication and if essential emails
0:17
don't receive a reply on time, it can be
0:20
frustrating. If you are on a vacation or
0:22
holiday, it is crucial to let the person
0:24
know you will respond later. This is
0:27
where automatic replies come into the
0:28
picture. In this video, we will share
0:30
how you can set up automatic replies on
0:32
outlook.com as well as in the Microsoft
0:35
Outlook. It will send a pre-written
0:37
email when you are not available to
0:39
respond to emails. Let's get started.
0:41
Set up automatic replies and
0:43
outlook.com. To set up automatic replies
0:46
or vacation reply in Outlook on the web,
0:48
follow these steps. Open Outlook web and
0:50
click on the settings icon on the top
0:52
left. Scroll to the end and click on
0:54
view all Outlook settings. Then select
0:56
accounts and look for automatic replies.
0:58
Toggle on turn on automatic replies.
1:00
Then check the box for send replies only
1:02
during a time period. Next, choose how
1:05
long you want automatic replies to work.
1:08
When you enable the start and end date,
1:10
there are three actions you can set up.
1:12
Block calendar for that period.
1:14
Automatic decline new invitations for
1:16
events that occur in that period.
1:18
Decline and cancel meetings during this
1:20
period. Now, choose to compose a message
1:21
where you can add details on where you
1:24
are and whom to contact in case of your
1:26
absence. Lastly, you can choose to reply
1:28
to only contacts in your address book.
1:31
Fun fact, it was also known as out of
1:33
office or vacation reply. Two essential
1:36
things to be careful about here.
1:39
Number one, do not keep choosing reply
1:41
to only contacts option. It makes sure
1:44
you are protecting your privacy by not
1:46
sending out information to emails from
1:47
non-conts, especially junk emails.
1:50
Number two, while you can skip selecting
1:53
a duration, but then it will be keeping
1:55
working even when you are back. So, it's
1:57
best to have a dedicated date setup. The
2:00
automatic replies will turn off on its
2:02
own on the end date. All your emails
2:04
will be marked as unread.
2:07
Set up automatic replies in Microsoft
2:09
Outlook. To set up automatic replies in
2:10
Microsoft Outlook, open Microsoft
2:12
Outlook and click on the file tab in the
2:14
top left corner. You will see the
2:16
account information panel. Under the
2:18
info tab, you will see automatic
2:19
replies. Click on it to open its
2:21
configuration box. Select the option to
2:23
send automatic replies and configure the
2:25
settings as required. Turn on automatic
2:28
replies in the new Outlook app. To turn
2:30
on automatic replies in the Outlook app,
2:32
click the new Outlook app. Click on the
2:33
three dots in the top right corner and
2:35
select settings. Click on accounts. Then
2:37
select automatic replies. Enable
2:39
automatic replies on. Select the date
2:41
time interval where automatic replies
2:43
should be sent and draft the reply you
2:45
want and click on save. So that's it.
2:48
Subscribe to the Windows Club for all
2:49
your tech solutions related to Windows.