Post Dated Check in D365

hello guys welcome to microsoft dynamics 365

fnvo learning channel today we are going to learn about post

dated check post dated check is

when we are issuing or when we the check on that check date is on

date is with future date for example today i am going to issue a check

that means today is august 5th i am issuing a check

on that check i mentioned the date as september 5th

that means post dated date on the check is feature date

so that's why we'll call it as post data for this

setup in d365 is like this

so we need to go to cash and bank management parameters

there we need to enable the post data check we need to go to particular post

dated check so let me go to

d365 so where we need to go

cash and bank management and in this

cash and bank management parameters

so i'm explaining in usmf so you can

try to create new legal entity and you can set up this post dated check and try it

so that you will get uh easily understandable about the post

dated check what is the process how how the system is working those type of

stuff you can easily understand but this while doing in usm of also you will get

the concept and how it is working but if you try in different company or

whichever you are practicing whichever you are you created from

uh starting from legal entity creation onwards that will

give better and more more knowledge compared to usm of

standard things so let me go to

our document so in this what post dated check event

here we have few fields related to post dated check

clearing account for issue check when you are issuing

the check which accounts system needs to post the entry

when same way when you are receiving the cheque which accounts system need to post the

hint clearing account this will be understand

a little bit further because the concept is based on clearing

so that first setup if you understand in our document we have

how it will work and what are the entries will post from where the system will pick the main accounts for posting

those type of stuff is there in following steps so first of all

go with this process later you will get the more

understanding about this how it is working so we need to enable this for stated

check otherwise post data check will not work so we need to enable this

post dated post journal entries for post data check this also

if you enable this one uh post dated check transactions will post

to clearing accounts otherwise whatever the clearing accounts here we given

to that accounts entries will post if you enable this

and what is the journal name for this so the given g and

journal and transfer post dated check to this vendor payment

so for that also one journal name they given

and withholding tags for clearing account so more first we are concentrating only this part

how the [Music] entries will book for post dated check and what are the startup so clearing

accounts we need to provide this is for issuing this is for receiving

and post dated checks need to be enabled then only it will work the functionality

post dated check entries need to be posted if you enable this entries will post

okay that is what i mentioned in this document as well

in in accounts payable let's create a payment method of postage check

will create separate method of payment so that you will get easily understand

the process of positivity

so before before it got processed let me explain this

so here in the pdc method account type is bank we need to select

payment account is select that bank which bank from which bank you are paying bridging bridge postings supposed

to be enabled then only that bridge bit

while clearing the settlement uh this particular account will

uh give the payment this particular account in the sense this particular bank

account or clearing account so for example uh it

will understable uh understood in following steps so that i there i will

explain first uh follow these steps to create the method of payment

uh pdc so in this pdc uh bank account type taken bank

and payment account is that particular bank account bridging posting enabled as

post date to check airing posting this and also we are enabling and

bridging account once you enable let me edit it

if you disable these things there is no bridging

if you enable these two automatically this bridging account came

so from where this particular account is speaking system where we given this particular

account if we view in any

place then only system will recognize system will not recognize automatically

somewhere we given this account so that's why system is speaking for preaching post

so where we given if we go to previous step cash and bank management parameters

sorry caching management parameters

see issue check two double zero one seven five

so this is the thing second step for post dated check

third step register post see

post dated check here i'll explain the entire concept

so pause dated check means so we are issuing the check

when you issue the check you will record in your books

right you are issuing the cheque to whom vendor

whenever you are issuing the cheque and you will note that entry in your

books but uncheck you given

future date today i issued the check today is august 5th

i issued the check on future day with future date

that is september 5th but i am entering the entry

today only at the time i will not book the entry to

my bank account it is not impacting my bank account because

the check is with future date check will be deposited

only on the future date whatever we given in the given on the check

so at the time today at the point of issue

entry will be vendor we are paying to the window vandal will be debate

to clearing issue check account will be the credit

okay so once you will settle that so that i

am i given in this document both the customer side and as well as vendor side

but in this video we are going to explain only vendor site

customer side you can same steps you can follow and doing customer side as well

uh same process so then at the time of

maturity maturity in the sense on that post dated check vendor account will be sales the

particular payment will be set it so at that time that clearing account

issued clearing account will be there right previously what we did previous entry

it's credited now it is debiting

so clearing the force will offset to now on that maturity date from our bank

account money is going out so

to bank account credit so this is our process and

let's uh move on to d365 to check the output how it is working or

not so next step third step these are those setups

and this is execution part means testing the output after setting

setting up the all the configuration we are

we are going to test our output whether the output is coming correctly or not

so let's start register post dated check for

vendor all customer register post data check for vendor or custom

so i am going with vendor only so uh vendor we need to

we are doing pdc post dated check the path is this

payments payment journal new we need to create the payment journal select the vendor account and method

will be post dated check let's try one of the payment

so payment general where it is

so this is previously important one is there so let's try

um where is

so i given all the steps here payment journal take new

click on lines those details are given in that particular document

it's slow very slow

new

pdcf description

so today i am booking so i am selecting this particular window

and giving same description as pdc

so 1000

method of payment i am giving pdc

okay same way then go to post dated check tab this is

important go to hold it at check that

till now where we given maturity date so here we need to provide the material

for example eighth is the maturity date okay saved

and posted

hmm

today system is a bit slow

okay some error i got post data to check is associated

does not have check number check number

what is the method we in here

let's see

so check number is mandatory so

generate payment i am doing

now system will generate the check number for this particular payment

why it's taking more time

my network is

so now the entry is supposed to book what is the entry supposed to book

vendor account will be the debate okay

clearing account whatever the clearing account for issue check we mapped in the

cash and bank management parameters that will be credited

that is our output that is our i aim

so let's wait

for posting okay this is something printer is not available so it's

standard error leave it and post post it it has been posted

let's check the virtual see you can see here

20175 is taken because pdc we we taken the method of payment is pdc

so it's picked the main account automatically from the that point that particular point

whenever the whenever you selected the method of payment

at that point system will pick that clearing code for issue check

so this is what our entry our expectation

uh also the same its vendor will vendor is

debited and clearing account is credited

so next step this is just registration of originated check registration means

issuing the check so this is our expectation and

so settlement how to settle the post data check

post dated check will be settled in this way

so in accounts payable vendor post data check

see if you see here this is our uh post dated check maturity date is

what 88 so 88 in the sense

it's on monday monday is the maturity date for this

so if you try to settle this

system will not allow this operation can only performed on the checks which are posted

and mature so this is very important when you will settle the pose data check

on that maturity date okay so

now we are not it is not possible to

settle this particular

pdc so i'll show this one which is already

posted in my system and maturity date is 7 10 20 22

7 10 in the sense i believe it's july 10th let's try to cleo

see it's cleared and posted one journal if you want to check the settlement

if you want to check that particular settlement

and let's check this

number of vouchers posted to the journal is one

so one voucher is created

one journal so this is the version number

so this is the watcher if you go to virtue

what is our expectation clearing upon supposed to be

what dbta and bank account supposed to be credited

i think this is different one

i am not sure how it's built

otherwise let's try in this way i'll change the system

date from the system admin situation

where it will be

i think

system data time

so let's change the date to

ninth okay

now let's try to settle this transaction

oh it's not changed

let's refresh this page

um

what

[Music]

we have given the card

let's close and play

check

done so it's just refresh of

refresh thing that's why it's

white it's taking time i guess

for each and every step

otherwise let's go to

vendor

we can check from here right from vendor transactions let's try to

check it particular transaction how it's posted

it's by weight

so clearing upon two bank right so this is first transaction registering

so vendor already cleared

okay so let's go to

why it's not appearing here

it's the so let me check the lines

it's just a little bit slow system that's why it's

not showing there if you come here

let's go to

bank account otherwise to see that particular

transaction

see here 888 original document

details

vulture okay it's cleared

see here this is the vulture

we should check what is this clearing issue check has been debited

and bank account has been created this is our expectation

and we achieved it so [Music]

this is about uh post data check you can try for customer

side as well so entries will be opposite a clearing

not issue check received

check to customer

and while settling bank account will be debate clearing

received check account will be credit try this you will get

end-to-end uh conceptual as well as d365

setup and output in both the modules accounts payable and

receivable modules i hope it's helped

so we'll we'll meet again in another

concept or another topic so

bye