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Hey, what's going on everyone? It's Mike
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Maloney here from Filter Grade and today
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I'm going to be showing off the art
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collection database template. It's a
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live template on the notion marketplace
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and it's made for art collectors, uh,
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which I happen to be one as well. So, if
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you're someone who needs to keep track
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of your art, especially if you're on the
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go traveling, moving between different
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cities or places, you might not always
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have the ability to sit down and do a
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formal entry. And so I made this
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template for people that might need an
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option to use their phone as well. And
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it's really heavily optimized for
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mobile. Um, right now for the sake of
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this description and demo, I'm just
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using my desktop, but you can easily add
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it on your phone, too. And that's really
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why I made this. But essentially, it's a
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database for all your art entries. This
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is all dummy data that the template will
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come with. But I'm going to show you the
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process of making a new entry and then
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show you some other key features here.
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So, first to start, scroll down and you
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can see the add new artwork. This is
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just a quick description of everything
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you need to add with each art work that
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you add, just so you can keep track of
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your data and really properly understand
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the art in your collection. So, I'm
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going to go ahead and start with just a
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And then for the artwork name, for the
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sake of this one, I'm just going to put
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Artwork price was $1 million.
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and the current market value is $1.5
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This piece was acquired in September 3rd
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So, our currently our oldest piece in
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And the artwork type is a painting. So,
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that's really simple as you can see. You
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just add that in. Now, for dimensions,
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these are things that you have to have
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provided. I'm just going to put in some
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dummy data here. 48x 36.
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And then next we're going to put the
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creation date. This artwork was made in
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And the location this artwork was made
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was in Paris, France.
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Fun fact. This is where you put like a
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fun fact, condition notes, other
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interesting things about the piece. So,
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I'm just going to put acquired through
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parties very private. Okay. And then
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finally, the fun part, add media. So
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here you choose a file. I'm just going
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to put a random image from my computer
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And so there you go. Whenever you need
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that, you'll have this. This is just a
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random image for my computer. But
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whenever you need it, you can view the
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artwork right there. For the sake of
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this uh draft, I'm going to do Pablo
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Picasso artwork just because I want to
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show something more fitting for
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this piece. So here we go. the bowl.
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Let's just save the image. Download. I'm
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going to swap that out.
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There we go. Okay. And now that work is
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fully added to our collection and we can
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reference it and see, okay, there's the
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artwork and all the notes. For any
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reason, if you need to add any other
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details, you can always add a new
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property to your database. These are the
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ones we determined would be most
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important. So, as you can see, that's
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here. Now, next, you can view the
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artwork type distribution.
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This is going to show you all the
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different types of artworks in your
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collection along with the ones that you
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might have a lot of or too few of, like
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screen prints. That's something I care
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about a lot, so I need to add that to my
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collection. Whereas, obviously,
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drawings, paintings are already heavily
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represented. Finally, we have the
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artwork gallery. And this is just a
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simple way to get an overview and see a
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name and quickly click through. And then
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you have the full page about this
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artwork and this artist. And so what you
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can do is you can then go ahead and add
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notes, special comments, and other
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things on each page. If you need a
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little more information that's not shown
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in the standard database table.
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And that's about it for the art
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collection database. If you have any
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questions or need help, go ahead and
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check the support tab. We have a couple
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more things here that describe how to
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use it and fix things. And you can also
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message me on X or shoot me an email
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anytime, and I'm happy to help you out.
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Thanks so much to everyone who purchased
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this template. And if you need to still
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buy it, go ahead and head to the link in
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the description and you can grab it
