Project management Accounting -5

foreign

welcome back again uh so today we are going to start about those session

project management accounting so next topic is that create

project quotation how to create the project quotation uh

how to defend the WBS work breakdown stretcher

then transfer estimate to code manually add some lines these are the

topics that we are going to discuss in this session and let's get started and

start with creating the project quotation to create the project quotation go to project management

accounting quotations project quotations

hmm

so before it's opened uh the project quotation from normally what are the

advantages of I'll explain for you of the advantages of project quotations

and uh quote the customer for work they want

performed like we need to quote uh the customer what uh

what the work is performed and different pricing we can defend the pricings and

and understand the margin cost and revenue build project plan has end rules

uh next quotation uh these are the few

advantages of quotation and quotation process it will be like this create

quotation in the create quotation what we need what we can do Define WBS build

timeline estimate each task as enrolls

as n resources build quotation line items manually or based on the WBS

different pricing and Analysis these are the things we will perform at the time of project creation and then sorry

project quotation creation then submit

then later on approve sent later on it is Client confirmation

from The Client confirmation if the code was for Prospect a customer must be

created so if the code is for the prospect a

customer is supposed to be created and then later on next step is transfer

transfer create a project transfer items uh as item requirement then transfer

code lines forecast transfer the WBS these are the

things at the time of this transfer step

foreign so next we are discussing about project creation how we can create the project

uh sorry project quotation uh how we need to create so go to Project

quotation form and click on new

here account type we will have two types Prospect and customer

and So currently I am going to take uh

so one more thing I want to explain here is that for Prospect uh project and not

have project for customer I need to have a project that means

hmm so here

project ID is the right So currently it is customer

if I change it to prospect um project ID not required

Okay then if I change it to customer project is required

so let's take the prospect and

select the prospect

I am taking Pine shopping as a prospect

clicking

and you can add the lines uh one by one manually

or second way is that click on work breakdown structure import the template

that is that two options we have I adding the line it is just add line and

select the transaction type and you can post the item

um have a expense Journal as well

if it is from the work break demonstrator click on the WBS

as in a calendar to the quotation before okay so calendar is missing

I'll take

foreign

[Music] ing in usmf instead of ussi okay no

issues maybe next uh next topic will change it

here we can add the lines and we can do

that whatever we want

we have import option here to import from the template itself

here templates itself not there

let me go to ussi so template is not there means we can

create it but currently I'm focusing on the project

quotation only so I'm not going to discuss about that template so to create

maybe in coming episodes I'll call that topics whenever needed

so here quotation let me take new

select Prospect

Okay click ok

opportunity we can select in the below general form

we can create it then add lines we can do manually but we

are discussing about work breakdown switch template so let's

do that

so here I can select

software maybe anything is there

ah okay I'll take one anyone

template

we can do it in two ways we can manually add the lines in the quotation or we can

get this from work breakdown structure using import template currently I'm

using import template

okay so you hear

you can add the resource as well if you want to add the resource for this

project management account project management you can add that

foreign

so once once this is done

here we have generate button and generate quotation lines from WBS

so we can generate the lines from the WBS

so see all the lines came here Whatever It Is defined in the

a template that we means WB is

then what else we need to do once we check the all the details you can submit

to the approval this is

I'm not sure what is the setup workflow setup behind this to whom it will send

the uh to whom it will send for approval let's check it out

okay before that we'll go to bad jobs

to check whether workflow badge jobs are running or not

oh

so it's waiting and executing stage

so it's run actually so it is auto completion workflow setup

so it's completed once the quotation is submitted then

what else we need to do uh review the quotation once review it is approved it

is auto created setup is there then

then go to quotation tab code tab and sorry code tab this one

and foreign

quotation actually but it is Prospect right so for for that we have one more

uh function

so now it is approved

so confirmation sorry next step it is confirmation then send quotation but

confirmation is grayed out because it is a prospect

for that purpose we need to go to uh

follow-up tab convert to customer that is also not enabled

Prospect only selected right hmm

so next is send quotation

so quotation sent then go to follow up tab

convert to customer we need to do because it is uh Prospect

I'm just taking time

it's taking more and more time

foreign

foreign

it's too bad actually

I think it's done now

okay it's done actually

the next step is confirm

once that is done we have transferred to project option

here whether you need you want to transfer to

the existing project or a new project that you can select in the Wizard form

so here existing or new project new project transfer quotation work

breakdown structure to the project that also you want to transfer if yes click

on next what type of project it is uh time and material or fixed price project or cost

investment or Time Project [Music] so I'm going with time and material

project and project contra

project contract I am selecting contains TMR

okay it's okay I'll select any one of them from the list

anyone from the list

then these uh you can check your transactions uh

then next

how many projects creating one existing zero right

then you can go to project that particular project and you can check the

wbes and the estimated details planned forecast details

those things you can do it

maybe if you go here

foreign

[Music]

created by created date and time

here this is the project ID

sorry I'm taking him in usmf

okay this is the one you can check uh

plan tab WBS will be transferred to the project as we

selected in the widget see this is the

this is the one and you can check the forecast details as

well forecast

all forecasts

okay from here and

next is that project management project uh template group actually

so project quotations

sorry under setup

project quotation template group

you can create the group here

maybe soft Ware group

it's just naming once this is done

here customer I am selecting this time

so I'm selecting the project group

project group and the project quotation I am selecting the

project ID and customer

let me check customer ID for this project so that I can assign uh

so that I can select the customer in the project quotation form

so it's still loading

project contract is this

in the project contract we can find the customer right so that's why I'm going

to project contract

and customer is this person

so same way you can add the line from add the lines from WBS or

you can create the manually you can create it manually and you have had the

header tab in that edit tab you can provide the group ID uh

group ID template name and active

in the setup form here you can select the template group

whatever you prepared and name you can provide here

and activate

connect with this so this is one thing and

any point I missed copy from WBS template generate

quotation lines from WBS to use template

new code

so the remaining things I already showed you like generating the

um click on the clicking on WBS and

generating the uh W lines from the WBS

so those steps you anyway I just explained in the uh

in the previous uh quotation

Maybe in the next topic I will cover time

sheet related project how to create timesheets submitting the timesheet

workflow approval how to copy the time sheet favorites assignments how we can

do these

entire timesheet related that out on that we are going to discuss and one

normally uh few uh normally few companies are most of the companies

they'll use uh d365 itself or their own

employees to book the time sheet timesheet is nothing but like how many

hours you booked for any particular project uh to track that timings and uh

on what task you worked we need to clock the time so

that topic I'll cover in the next session it will be

interesting and uh okay I'll stop here

maybe it's small thing but it's taken long time

because of system slowness um I'm okay with that because when when

system is slow like we can uh slowly proceed instead of

very quick run so if it is a processing for each step

also fine so if I click something and if you missed it and again you need to uh

backward and you need to check what I clicked but in this case it is system is

a bit slow maybe you can get what I am clicking

I think you understood uh we'll discuss other topic in the next

session maybe in this week

okay thank you bye