Project Adjustment

okay coming to next episode uh today we are going to discuss about project

adjustment so how to do the project adjustment for specific transaction

and adjust multiple transactions then reviewing the registered resurrections

these are the things we are going to perform today and to do this go to

project management accounting

to adjust the transaction

so in periodic tasks we have option to

project adjust to do the project adjustments

um it will be in transactions I guess I just transactions

uh or you can go to that particular uh project

for example I can take any one of the trans any one of the project

uh in the main is tab I'm taking first project itself and

if I go to uh posted transactions

you have adjusted adjust transactions here itself or you can go to posted transactions as

well but I cannot see any poster transactions for that project so let me

filter with a project that I have created

transactions

see these are the hosted transactions to digest transactions

process I guess in the process uh just transactions we have so for example you

are adjusting the first power

our transaction give the adjusted date and click ok

so So currently I am not taking anything in

this particular form and I am going to click just OK button here

I'll get uh this particular adjustment form and this is the form uh is having

the original transaction

the form below to this you can make your changes uh for example you can change it

to category a different category and [Music]

example

Apprentice I am giving instead of car audio

uh let's click on post button

so now we we have adjusted our our Journal uh the category core or you

to Apprentice

so it has been posted uh once it is posted if you go to the posted

transactions from and refresh this form you can see the two more lines which is

which uh which is recently added uh that

is uh reversal of that particular Core Audio category and previously it is uh

positive amount and now it is negative so that it both will get knockoff and this is the

correction entry adjusted entry that we have boosted to apprentice and this is

the amount and if you want to check the voucher as well you can check it out

So based on your setup whichever the accounts post uh assigned in The Ledger

postings project Ledger posting setup and from there these main accounts will

be project cost is one account

another is Project payroll allocation account

okay next this is specific transaction adjustment if you want to do

multiple transaction

adjustments go to periodic and adjust transactions under transaction form

you'll get directly to this screen and select your criteria by clicking the

select button on the action Pane and what are the project types you need to

adjust that you can select from here what are the projects you need and

transactions status posted transactions you want to uh

adjust our invoice proposal estimated one or you have the line property uh

parameters as well if it is chargeable you want or non-chargeable you want you

otherwise you want both including the transactions types you

want what types of transactions this is type of project and this is type of transactions I want hover as well as

expense I selected whatever I required and

so if I go to from date and to date I am giving just

uh 12th uh this number two this one and if you want to filter

uh projects to include I can do it from here

and I'll give my project and not other projects and

filtering with mm-hmm the name of the program you can put mine

is so click on OK

so whatever the criteria you want you can take on this screen

and once you click the OK button it will show all the transactions which are

related based on criteria you have provided these are the four registered

transactions I have if I want to adjust all the transactions I can select all

the transactions and Edge and click on adjust button uh

so I can select this uh project category a project here

if needed

for example if I want to change

I want to make it as billable I can make those changes that need to be changed

and I'm clicking OK button once I did the OK button I came to the

original transactions from um bottom side we have I just said

transactions as well so previously it looks like this and it

is billable previously and uh now also be level you can edit from here

as well and you can make it as uh non-willable non-billable as well

once your adjustments done you can click on post button

so this is the multiple uh

adjustments that you can perform in the project module

then coming to adjusted setup we are discussing about adjustments

currently we perform multiple adjustments or multiple transactions adjustment as well as specific

transaction adjustment so coming to parameters that where the adjustments

how the adjustments will work parameters how adjustments should allow

adjustment status always create adjustment transactions auto update

so these parameters normally are currently available or

where it's supposed to be um taken your criteria that I will perform

your activity means in adjust to do the adjustments you need to have some

parameter setup we have if you go to project management accounting and parameters in the general

tab itself you have um you have something called

here allow adjustment of transaction status adjust

sorry here hello adjustment of transaction status

so you want which type of transactions to be allowed for adjustment so this is

the list of posted transactions you want invoice proposal you want invoice do you

want and estimated eliminated ones also you want to adjust it you can do that

then coming to adjustments always create uh adjustment transactions

once you post the adjustment uh it will if you enable this it will always create

adjustment transactions

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to do this a so for example if you want to inquire

your transactions in inquiries and reports and you need to check the

transactions adjusted uh

transaction inquiry you can go in the transaction inquiry

Verizon report transaction inquiry if you want to do

for our journals click on Hover journals so this is the list of our journals

suggested um

how you can filter it you can filter by your project ID

uh and remember my project ID so I'll take

it as a new S2 voltage so that I can get my project ID

so this is my project ID that I did some adjustments as well as transactions

so I can see here adjusted I just said and

why status so to check this in the reaction pane

you will have the

from where it has been adjusted

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so next is Project validation uh project to validation normally

controls the recording of project transactions like a worker hover expense

item does cause control hello there are three types of

validations work of a project project category category

so project validation groups in the project management parameters you have

the project validations uh criterias

in the general tab

you have this validation details so project category or

project or category if you want to give the validation

you can give a lookup as lookup or mandatory

so if it is man no need to select the uh

no validation required we look up lookups the appropriate value but uh

allows override mandatory requests you to define a applicable uh

category uh project also so if I take

look up here project or category and I am saving this

let's go and pause the our Journal

so once the parameters we have

what we have selected in the parameters project okay right

so project for project or category we have given the lookup so enable the

category validation

um foreign

project

apologize

so here you have enabled category validation

uh you need to enable it and so that okay

once it is done

once it is the transactions to this particular

project foreign

lines

if I take new here

see category I'm not getting any list in the drop down

if I try to post it oh sorry I will sign it application

so once we are

once you are creating the hover Journal there is no drop down to select the

categories uh so I can

if I go to project that we have created

ah validation we have given a lookup and

let's take a mandatory uh instead of look up here

so again I am going to project management parameters

to change that project or category to mandatory

field let's save this once done I'm deleting the line which

was already created in the hover Journal let's take new see here now the

categories mandatory and there is no categories

categories to select for this project

so to do the to get the list of categories in the list first of all you

need to assign to the assigned categories to the project

so in this area

yes in the plan tab validation

so if I see here groups I don't have anything

validation groups so the categories available I am selecting two of them

into selective criteria and I am closing this so now if I see that uh

in the however Journal I am deleting the line and I'm recreating it it's coming

uh the drop down with a Core Audio and

Apprentice because we have assigned uh we have assigned

categories to the project so line property it is also coming from

the category that you have selected

see default line property is billable So based on this category

it's taking the billable or non-billable so this is one validation uh that you

performed and go to another validation to test it uh that is

not the category validation and I am changing this category validation To

None now I am giving a resource validation so I'm making it as mandatory

project resource

so for this you need to go to human resources

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go to project management

project resources resource list

uh example I mean

in this you can

Ascent projects

how assigned my project to the list resource list

so in this project again I am going to all projects form so

now we have assigned projects to the resources as

well as I have uh toggled up

project management parameters

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and in the plant tab if I go to assign resources

so which is already added here because um we have added resources to the uh we

have added project to the resource in the uh resource list

if I go to project and if I create the hover

Journal again once again I can see the resources here list of

resources which are available to this project I can select the resources as well

this is uh about uh project validation so you have one more category called uh

Project work course I guess

okay sorry category resource resource project we have checked and

project category we have checked and then we have category or resource

so in next video we are going to understand about basic project contracts

will create new contract fixed rate contract over overview of funding

sources and overview of funding limits as well as overview

funding rules as well