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Top 10 Tips to Use Apple Notes for Boosting Productivity
2K views
Mar 20, 2025
*I need your help, Support this channel by shopping using our link. This costs nothing extra to you. We are rewarded everytime you buy something via our link. This will be HUGE for us* Shop Using this link ➜ https://bit.ly/3F36sDK 00:00 - Chapter 1: Introduction 00:31 - Chapter 2: Apple Ecosystem and Syncing 00:53 - Chapter 3: Organizing Notes with Folders 02:28 - Chapter 4: Archiving Notes 03:00 - Chapter 5: Utilizing Checklists 03:34 - Chapter 6: Adding Attachments and Context 04:18 - Chapter 7: Customizing Notes 05:07 - Chapter 8: Collaboration Features 06:22 - Chapter 9: Using Tags for Organization 07:18 - Chapter 10: Drawing and Handwriting 07:48 - Chapter 11: Password-Protecting Notes 08:22 - Chapter 12: Using Widgets for Quick Access 09:11 - Chapter 13: Call Recording and Transcription 09:40 - Chapter 14: Quick Notes Feature 10:29 - Chapter 15: Conclusion and Advanced Tips ⟷ ⟷ ⟷ ⟷ ⟷ ⟷ ⟷ ⟷
View Video Transcript
0:00
if you're not already sure why you
0:01
should be using notes to capture your
0:02
thoughts your ideas or anything you
0:04
should watch my other video where I have
0:06
talked about why it is important to
0:07
capture your thoughts if you're already
0:08
aware of the importance of capturing
0:10
your thoughts I am here to tell you why
0:12
Apple notes could be the best choice for
0:14
you if you already use iPhone now you
0:16
are watching this video only because you
0:18
have got an Apple device most probably
0:20
it is an iPhone and you want to use
0:22
apple to the best of its abilities to be
0:24
more productive so in this video I will
0:26
share 10 tips that you should be aware
0:28
of about Apple notes
0:31
Apple notes is amazing because of the
0:33
Apple ecosystem if you have other Apple
0:35
devices such as an Apple computer
0:37
MacBook Pro iMac or any Mac computer you
0:40
can utilize this for syncing things if
0:42
you have saved something in one device
0:44
it will be available across all the
0:45
devices but even if you're using just
0:47
one product be it an iPhone or a Mac
0:49
computer then also you can utilize Apple
0:51
noes to be more
0:53
productive so first we'll start with
0:56
organizing your nodes apple has a lot of
0:58
functionalities and one of them is the
1:00
ability to create folders folders you
1:02
are already aware of you have seen this
1:04
on your computers or everywhere you have
1:06
folders where you can keep your files
1:09
you can categorize your files using
1:11
folders for example if you have school
1:12
files you can create a note and then you
1:14
can put it in the particular folder same
1:17
goes with Apple notes as well initially
1:20
you might not use it but I would still
1:22
recommend that you create a folder about
1:24
different things or different activities
1:26
that you are trying to do for example if
1:29
you have school notes office notes or
1:31
personal notes then you can categorize
1:33
accordingly you can create a folder
1:35
called home or you can create a folder
1:37
like your school or a particular subject
1:39
and then whatever note you write you can
1:41
put that in that folder here is a tip
1:43
for you once you are done with the notes
1:45
you have the option to delete the note
1:47
Apple has got this feature in the notes
1:48
app as well you can delete a note but
1:50
what I would like you to do is create a
1:53
folder called archives once you are done
1:55
with that file you can move that file
1:58
into archive for example this is the
2:01
review of my quest which I am working on
2:04
for my video once I'm done with it I
2:06
have the option to delete it but I will
2:08
move the note to the archived folder
2:11
because you might want to visit it again
2:14
it has happened with me and even if it
2:16
is not the case that you don't need that
2:18
file anymore you still have the option
2:19
to revisit it and maybe after some time
2:22
6 months or an year you can always
2:24
delete it because it does not take a lot
2:26
of space it's just text and it's just a
2:28
few KBS so so you might not want to
2:30
delete it right away keep it in archived
2:33
because you have the option to organize
2:35
all your notes into different folders I
2:37
have a lot of folders as you can see on
2:38
my screen I have the one for home
2:40
renovation where I kept different notes
2:43
for ideas that I wanted to do something
2:47
in a particular room the note can be
2:48
rich as well it doesn't have to be text
2:51
it can be a photograph of something or a
2:53
screenshot of something you liked you
2:54
can take a screenshot to notes and write
2:56
about it on or even write on it
3:00
you can also utilize the checks feature
3:02
which is very useful if you're working
3:04
on something for example in this folder
3:06
I have a checklist of all the things
3:07
once I am done with that particular
3:09
thing I will check it so I have a visual
3:12
confirmation of the things that are done
3:14
and that needs to be done a different
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use case is for contribution like the
3:19
maintenance contribution of my building
3:20
I have named everyone and then whoever
3:22
have contributed I will check on them so
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this give me a visible confirmation who
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all have contributed and who are the
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people who have not contributed here so
3:30
checklist is something really useful
3:32
that you can use in Apple
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notes again like I said it doesn't have
3:36
to be all text you can add an attachment
3:39
add an image or any file to your notes
3:42
for reference purpose for example if you
3:44
have got a file of something there's no
3:46
context and if you want to search for it
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you might not find it because there's no
3:50
context attached to it it is not
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searchable you can utilize attachments
3:53
feature if you want to add a little bit
3:55
of context to a file in a particular
3:57
note you can write something about it or
3:58
maybe extract the text of that file and
4:01
paste it into the node this way you will
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be able to search the content of that
4:05
file not just the name of that file you
4:07
can also add website links or YouTube
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video links or anything that you want to
4:12
keep at one place so that you can visit
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it later for customization you not only
4:18
have the option to add checklists you
4:20
can add many other things as well you
4:21
can even add a table and then add
4:24
columns and rows to that table and fit
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data into it accordingly I use it really
4:29
extensive ly for example here is a note
4:31
I have this table and I can extend this
4:33
table and add more information I want it
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is a little cener little better this way
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when you have a table so it is easier
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for you to consume that information to
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to actually view that information
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visually it is very nice apart from
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adding tables you can also make changes
4:48
to the fonts add heading subhe heading
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or even title you can hold italic
4:53
underline or strike through the fonts
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then there are bullet points numbered
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bullet points Etc so there's a lot of
5:00
customization offered by Apple in apple
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nodes for you to really make it your
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own now this collaboration feature was
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recently introduced in apple noes and
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now you have the ability to share your
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notes with other people who use Apple
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notes if you have a friend who also uses
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Apple notes on their iPhone you can
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collaborate on something if you are
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planning a trip you can collaborate on
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that and your planning will not be
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restricted to just a WhatsApp group
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maybe if you are doing some kind of
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research and collecting data from
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different places you can put that in one
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note and you can share it with your
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colleague so that they can also
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contribute to that note so this way you
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can use Apple notes as a collaborating
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space as well which is pretty cool let's
5:44
take an example of this note for example
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I have to share this with someone else I
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tap on the share button here it's saying
5:51
send copy I can tap on it and I can
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select collaborate and now if I send it
5:57
to a person who also has Apple notes on
5:58
their iPhone it will open in their Apple
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notes and they will be able to
6:02
collaborate on this particular note so
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it's pretty cool that you can share
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notes with anyone you can even share the
6:10
entire folder folders come in really
6:12
handy in collaboration as well name a
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folder accordingly according to the
6:15
project and put all the notes related to
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that project and then share that folder
6:19
to your team another useful feature of
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Apple notes is that you can also add
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tags to your noes which is another way
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to organize your noes now not every time
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you have a note that goes in a specific
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folder it can be a generic folder but
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you still want to organize them in some
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way for example I use Apple notes for
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different things and I have got
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different folders as well but sometimes
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I just create a note but I still want
6:43
some kind of organization so if it is
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Tech related I will add a tag called
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Tech so every time I create a note that
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is related to Tech I will tag it as Tech
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whenever I have to search for that
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particular thing I can go through that
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particular tag and look for that note so
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tags can be really useful this works
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across different folders so if you have
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notes in different folders but they are
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related there is a theme going on for
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example some notes in those folders are
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related to text electricals or home
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shopping you can use tags in different
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situations Apple notes also offers the
7:18
drawing features and this specifically
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works amazingly for iPad users because
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they have apple pencil support they can
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create a note and write in their own
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handwriting or Draw Something and it's
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really cool that you can do it
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unfortunately you cannot do it on your
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iPhone but you can still use your finger
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to draw something my drawing is not
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great but I will just try to tell you
7:38
how this can be useful you can get as
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creative as you want and get different
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things you get the idea how you can
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utilize this feature in different use
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cases also you can save something
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sensitive in Apple notes keep it behind
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a password so that nobody can access it
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apart from you for example if I have
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this app idea that I don't want anyone
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else to see I will tap on these three
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dots on the right hand side
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and then I will click on lock it will
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ask me to set a password I can either
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use the passcode of my iPhone or create
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a separate password if I have shared my
8:09
password with someone else I can create
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a separate password which is not
8:13
accessible to them so if it is really
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sensitive or confidential information
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you can always lock a note with a
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password now the other really cool
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feature which I use extensively is the
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widgets feature you can add widgets to
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your iPhone home screen now that you can
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add widgets to your iPhone home screens
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you can also add a widget of Apple notes
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on your iPhone home screen so that you
8:35
can quickly access notes that you want
8:38
to work on for example in this widget of
8:40
noes I have access to these three notes
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and I can simply tap on them and the
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note Way open and I can quickly
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reference this this can come really
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handy if you have got a script for
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example if I have got a script that I
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want to talk to in front of the camera I
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can write the script on my computer and
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since it's an apple ecosystem it gets Sy
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to my iPhone and then I can quickly
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access it so if I have to make a video
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about something I can quickly take a
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look at what things I have to say this
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is one of the use cases there can be
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many other use cases as
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well now the recent update also has
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brought this feature of allowing you to
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record your calls on your iPhone and the
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call recordings is also Auto saved in a
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specific folder called call recordings
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where you also get the transcription not
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only you get the audio of the call
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recording you also get the transcription
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so if you're not in a mode to listen to
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that or if you want to go to a
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particular section of your call
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recording you can scroll through the
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text and then go to that particular
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thing and you will be able to play the
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recording as well so it's a really nice
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feature really neat feature and apart
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from this you also have got quick notes
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on your iPhone earlier this was only
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available on Apple computers MacBook Pro
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and IMAX and now it is available on
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iPhone you can add this in the control
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center swipe down from right hand side
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you will go to the control center long
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press and you can add a control you can
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tap on it and then select add notes from
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here I've already selected it so it
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doesn't matter on which screen you are
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you can always open a quick note to
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access the quick notes swipe down from
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the top right hand side go to the
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control center and tap on the quick note
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icon the quick note will open and you
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will be able to write something and once
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you save this will be moved down and you
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will come back to the screen you were
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originally so it is really useful in
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noting down something without actually
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leaving the app you are in so these were
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some tips that I wanted to share with
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you all to enhance your Apple notes
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experience and utilize it in a much
10:38
efficient manner these tips are enough
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to get you started with app Notes but if
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you want to be much more efficient I
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would suggest that you watch my other
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video where I have shared Advanced tips
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of using Apple notes these are the tips
10:50
that not everyone is using but the ones
10:52
who are using are killing it so I would
10:54
strongly recommend that you watch this
10:56
video as well
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